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Sd/- |
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( S.N. BALAKRISHNAN) |
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ADDL.DIRECTOR GENERAL |
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ANNEXURE
TERMS AND CONDITIONS FOR CARETAKING/CATERING AND
MAINTENANCE SERVICES FOR OFFICE AND HOSTEL
1. An experienced caretaker-cum-cook should be
provided all the 24 hours in the Hostel by the
Contractor. Apart from the caretaker-cum-cook,
minimum two assistants/ office boys should be
provided round the clock basis all throughout
the period of contract.
2. The Contractor shall see that the caretaker reports to the officer
specifically appointed by this office and shall
perform all the contractual obligations as per
the stipulations and in fact the caretaker
reports to the officer of the department to
monitor in the workplace and it shall not mean
that there is a brevity of contract between the
caretaker and the department.
3. The contractor shall be responsible for the proper
cleaning, mopping and should keep the Office and
Hostel premises, its towels, kitchen and toilets
neat and tidy. The cost of required cleaning
materials and washing powder etc has to be borne
by the contractor.
4. This routine work shall be carried out
daily by the staff provided by the contractor.
5. The duties of the caretaker – cum – cook at
the Hostel premises shall include :-
a) Registration of guests.
b) Collection of room rent as well
as service charges under printed bills and its
remittance to the Bank after approval from the
Department on weekly basis.
(c) Maintenance of accounts in
respect of Hostel, maintaining liaison with CPWD
authorities and to get civil/electrical
maintenance works done by them.
d) Equipments, such as colour TV,
Water purifier, refrigerator, and equipments in
the attached Gymnasium etc available in the
guest house shall be kept clean and looked after
properly. If any item comes up for repair, the
same shall be reported to the Department so that
the Department would do the needful.
e) Rooms should be given to
persons allotted by the Department only and it
should be ensured that there is no unauthorized
occupation of rooms and no misuse of facilities.
f) Good quality drinking water,
tea, coffee, breakfast, lunch and dinner may be
provided at the request and at the cost of
occupants. The maximum cost of these will be
prescribed by the designated officer at
regular intervals. The bills towards the
same will be prepared by the Caretaker and
amounts collected from guests directly. The
accounts of the said bills will be maintained by
the Caretaker and will be inspected by the
D.D.(Admn.) on fortnightly basis.
h) It shall be the duty of the
Contractor that house keeping materials such as
sample soaps, room spray, toilet rolls, odonil,
dishwashing detergents/liquids, naphthalene
balls, liquid handwash mosquito repellants (as
per the request of the guest) etc. are provided
for use by the guests.
i) Contractor should be registered
and fulfil all statutory obligations in respect
of labour like ESI and EPF and the Department
is not liable in any way.
j) The staff employed by the
contractor shall have no right to any employment
in the Department based on the service rendered
or any other basis, and it is purely contractual
responsibility through the contractor.
k) The responsibility of providing
substitutes if a person goes on leave shall be
with the contractor, and it should not hamper
the effective functioning of hostel/Office
l) The contractor shall be
responsible for any commissions and omissions of
the caretaker employed by them.
m) The contractor shall supervise
the functioning of the caretakers within their
limitations and shall take all measures that
will enable the guest house services an
effective and admirable one in general.
n) Energy saving and water
conservation is essential and the contractor
should ensure that the air conditioners, lights,
etc are switched off when the guests are not in
the rooms.
6. The contract will be valid for a period
of one year and can be terminated by giving
three months notice on either side. If the
service is not satisfactory, the Department
reserves the right to terminate the contract by
giving one month’s notice
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