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ANNEXURE
TERMS AND CONDITIONS FOR CARETAKING/CATERING AND
MAINTENANCE SERVICES FOR NUNGAMBAKKAM GUEST
HOUSE
1.
An experienced caretaker-cum-cook
should be provided all the 24 hours in the Guest House by the
Contractor. Apart from the caretaker-cum-cook, minimum two
assistants/ office boys should be provided round the clock basis all
throughout the period of contract.
2. The Contractor shall see that the
caretaker reports to an Officer of Central Excise specifically
appointed by this office and shall perform all the contractual
obligations as per the stipulations and in fact the caretaker
reports to the officer of the department to monitor in the workplace
and it shall not mean that there is a brevity of contract between
the caretaker and the department.
3. The
contractor shall be responsible for the proper cleaning, mopping and
should keep the guest house, its towels, kitchen and toilets neat
and tidy. The cost of required cleaning materials and washing
powder etc has to be borne by the contractor.
4. This
routine work shall be carried out daily by the staff provided by the
contractor.
5. The
duties of the caretaker – cum – cook shall include :-
a) Registration
of guests.
b) Collection of
room rent as well as service charges under printed bills and its
remittance to the Bank after approval from the Department on weekly
basis.
(c) Maintenance of
accounts in respect of guest house, maintaining liaison with CPWD
authorities and to get civil/electrical maintenance works done by
them.
d) Maintenance of
trunk call register.
e) Equipments,
such as colour TV, Water purifier, refrigerator, etc available in
the guest house shall be kept clean and looked after properly. If
any item comes up for repair, the same shall be reported to the
Department so that the Department would do the needful. All the
minor repairs on the equipments amounting to Rs.500/- or below
should be done by the Contractor on reimbursable basis.
f) Rooms should be
given to persons allotted by the Department only and it should be
ensured that there is no unauthorized occupation of rooms and no
misuse of facilities. g) Good quality drinking water, tea, coffee,
breakfast, lunch and dinner may be provided at the request and
at the cost of occupants. The maximum cost of these will be
prescribed by Commissioner at regular intervals. The bills
towards the same will be prepared by the Caretaker and amounts
collected from guests directly. The accounts of the said bills will
be maintained by the Caretaker and will be inspected by the
Assistant Commissioner (P. R)) on fortnightly basis.
h) It shall be the
duty of the Contractor that house keeping materials such as sample
soaps, room spray, toilet rolls, odonil, dishwashing
detergents/liquids, naphthalene balls, liquid handwash mosquito
repellants (as per the request of the guest) etc. are provided for
use by the guests.
i) Contractor
should be registered and fulfil all statutory obligations in respect
of labour like ESI and EPF and the Department is not liable in any
way.
j) The staff
employed by the contractor shall have no right to any employment in
the Department based on the service rendered or any other basis, and
it is purely contractual responsibility through the contractor.
k) The
responsibility of providing substitutes if a person goes on leave
shall be with the contractor, and it should not hamper the effective
functioning of guest house.
l) The contractor
shall be responsible for any commissions and omissions of the
caretaker employed by them.
m) The contractor
shall supervise the functioning of the caretakers within their
limitations and shall take all measures that will enable the guest
house services an effective and admirable one in general.
n) Energy saving
and water conservation is essential and the contractor should ensure
that the air conditioners, lights, etc are switched off when the
guests are not in the rooms.
6. The contract will be valid for a period of one year and
can be terminated by giving three months notice on either side. If
the service is not satisfactory, the Department reserves the right
to terminate the contract by giving one month’s notice
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