AREA TO BE COVERED
Offices of Chennai-I
Commissionerate located in Ground to Fourth
Floor of Main Building and Auditorium in the
Fifth Floor, Ground to Fourth Floor of Annexe
Building and External Area of the Main
SCOPE OF CONSERVANCY SERVICES
REQUIRED TO BE PROVIDED BY THE CONTRACTOR
Daily sweeping and wet mopping of
the entire area including the lobby.
Dusting and wiping of all
furniture like tables, chairs, sofas, almirahs,
computer table/chair and electronic gadgets like
computers, telephones, fax machines, photo
copier machines etc. All the doors, windows,
partitions including the particle board, glass
and aluminium channels in the entire Office
should also be cleaned daily.
Thorough cleaning of toilets,
including WCs and Urinals along with attached
water tanks and wash basins, using disinfectants
like phenyl, harpic, vim, surf etc., twice a day
and whenever required. Cleaning of all sanitary
fittings, tiles and mirrors on the toilet walls.
Vacuum cleaning the Computer
Section, all computers in the Office and sofa
sets, twice a week.
Removal of blockages and clogging
in the wash basins and other sanitary fittings
for smooth outflow of waste water.
Collection of all sweepings,
garbage and waste material and their effective
General maintenance and up keep
of the entire Office premises,
Shifting of furniture, files and
other Office equipment, whenever required.
Care should be taken that the
gadgets are not tampered with during the
WEEKLY SERVICES (Saturdays)
Removal of cobwebs and
accumulated dust on walls, window panes, name
boards, wall panels, paintings etc. Polishing
of brass boards with brass polish.
Thorough washing, rubbing and
cleaning of corridors using scrubber machine.
OTHER TERMS AND CONDITIONS
The persons employed should work
on all days except Sundays.
The working hours will be from
08.00 hrs to 16.00 hrs daily.
A skeleton staff of 4 personnel
should be provided beyond 16.00 hrs on all
working days to cater to any emergency work that
The personnel deployed should be
well experienced, trained adequately and of
sound health. They should be disciplined and
well mannered. They should be provided with
uniforms and identity cards, which should be
displayed prominently. They should have
knowledge of local language and preferably
If a particular person is absent
on any day, a substitute should be deployed in
The personnel should be punctual
and should complete the cleaning work of the
entire Office premises by 09.00 hrs daily.
The personnel will report to the
Officer-in-charge assigned by the Department
viz. APRO / PRO.
The contractors should be
registered under the ESI & Provident Fund Acts
and other relevant Statutory enactments dealing
with employment of labour. All existing
statutory regulations of both the State as well
as the Central Governments, shall be adhered to
by the contractor and all records maintained
thereof shall be available for scrutiny by this
Office. Any failure to comply with any of the
above regulations or any deficiency in service
will render this contract liable for immediate
termination without any prior notice.
The contractor should pay the
personnel a minimum wage at the prevailing rate
fixed under the Minimum Wage Act. Any breach of
this condition will result in the immediate
termination of the contract.
The contractor is responsible for
payment of monthly salary including leave
salary, bonus, gratuity etc., to the personnel
as applicable to them under law. The
contractor should ensure that wages are paid on
time every month.
Payment to the contractor will be
made by Account Payee cheques only, on
presentation of the bill. Tax shall be deducted
at source as per the rates notified by the
income Tax Department.
The employees engaged by the
Housekeeping Agency will be in the employment of
the Agency and not Central Excise Department.
The contractor shall indemnify
and keep this Office indemnified against all
acts of omission, negligence, dishonesty or
misconduct of the personnel engaged and this
Office shall not be liable for any damages or
compensation to any personnel or third party.
All damages caused by the
personnel to the property of the Department
shall be recovered from the contractor.
This Office reserves the right to
terminate the services of the Housekeeping
contractor at any time without giving any notice
or reasons whatsoever.
The contract will be in force for
a period of one year from the date of award of
contract. This Office reserves the right to
extend the contract further, subject to
satisfactory performance of the contractor.
All the House keeping material
like brooms, cobweb sticks, dusters, mop sticks,
buckets, mugs, toilet cleaner, floor cleaner,
toilet fresheners, urinal cakes, cleaning
powder, phenyl, hand wash liquid, toilet
cleaning brush, cleaning / dusting cloth, water
wipers, dust bins, garbage bins, room spray,
scrubbing pads, naphthalene balls, glass cleaner
etc. will be supplied by this Office.
Any dispute arising out of this
agreement shall be resolved by taking course to
mutual settlement, arbitration/conciliation
clauses formulated by International Center of
Alternative Dispute Resolution (ICADR), failing
which the dispute will be subject to
jurisdiction of Chennai Courts.