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 Quotation for House Keeping Services

 

GOVERNMENT OF INDIA
MINISTRY OF FINANCE
DEPARTMENT OF REVENUE
OFFICE OF THE COMMISSIONER OF CENTRAL EXCISE, CHENNAI - I COMMISSIONERATE
26/1, MAHATMA GANDHI SALAI, CHENNAI- 600 034

C.No.IV/16/06/2009-PRO

 

Dated: 02.06.2010

 

TENDER DOCUMENT FOR OUTSOURCING OF HOUSEKEEPINGSERVICES FOR CHENNAI I COMMISSIONERATE

          

Quotations are invited from registered firms / companies engaged in the business of house keeping to provide house keeping services as detailed in the Annexure for the Office of the Commissioner of Central Excise, Chennai I Commissionerate, No. 26/1, Mahatma Gandhi Road, Nungambakkam, Chennai-600034. The nature of service to be provided and the conditions are placed in the official website http://centralexcisechennai.gov.in.

            The quotations (in sealed cover) should reach this office latest by 04.00 p.m. on or before  11 .06.2010 and they will be opened at 04.30 pm on the same day.

            The quotations received only in sealed covers will be processed.

 

Sd/-

              (M. SENTHAMIL SELVAN)

ADDITIONAL COMMISSIONER (P&V)

CHENNAI I COMMISSIONERATE

 
 
 
 

ANNEXURE

 

AREA TO BE COVERED 

          Offices of Chennai-I Commissionerate located in Ground to Fourth Floor of Main Building and Auditorium in the Fifth Floor, Ground to Fourth Floor of Annexe Building and External Area of the Main Building. 

SCOPE OF CONSERVANCY SERVICES REQUIRED TO BE PROVIDED BY THE CONTRACTOR 

DAILY SERVICES:

a.                  Daily sweeping and wet mopping of the entire area including the lobby.

b.                 Dusting and wiping of all furniture like tables, chairs, sofas, almirahs, computer table/chair and electronic gadgets like computers, telephones, fax machines, photo copier machines etc.  All the doors, windows, partitions including the particle board, glass and aluminium channels in the entire Office should also be cleaned daily.

c.                  Thorough cleaning of toilets, including WCs and Urinals along with attached water tanks and wash basins, using disinfectants like phenyl, harpic, vim, surf etc., twice a day and whenever required.  Cleaning of all sanitary fittings, tiles and mirrors on the toilet walls.

d.                 Vacuum cleaning the Computer Section, all computers in the Office and sofa sets, twice a week.

e.                  Removal of blockages and clogging in the wash basins and other sanitary fittings for smooth outflow of waste water.

f.                   Collection of all sweepings, garbage and waste material and their effective disposal.

g.                 General maintenance and up keep of the entire Office premises,

h.                 Shifting of furniture, files and other Office equipment, whenever required.

i.                    Care should be taken that the gadgets are not tampered with during the cleaning operation.

WEEKLY SERVICES (Saturdays) :

a.                  Removal of cobwebs and accumulated dust on walls, window panes, name boards, wall panels, paintings etc.  Polishing of brass boards with brass polish.

b.                 Thorough washing, rubbing and cleaning of corridors using scrubber machine.

 

OTHER TERMS AND CONDITIONS :

(1)              The persons employed should work on all days except Sundays.

(2)              The working hours will be from 08.00 hrs to 16.00 hrs daily.

(3)              A skeleton staff of 4 personnel should be provided beyond 16.00 hrs on all working days to cater to any emergency work that may arise.

(4)              The personnel deployed should be well experienced, trained adequately and of sound health.  They should be disciplined and well mannered.  They should be provided with uniforms and identity cards, which should be displayed prominently.  They should have knowledge of local language and preferably English too.

(5)              If a particular person is absent on any day, a substitute should be deployed in his/her place.

(6)              The personnel should be punctual and should complete the cleaning work of the entire Office premises by 09.00 hrs daily. 

(7)              The personnel will report to the Officer-in-charge assigned by the Department viz. APRO / PRO.

(8)              The contractors should be registered under the ESI & Provident Fund Acts and other relevant Statutory enactments dealing with employment of labour.  All existing statutory regulations of both the State as well as the Central Governments, shall be adhered to by the contractor and all records maintained thereof shall be available for scrutiny by this Office.  Any failure to comply with any of the above regulations or any deficiency in service will render this contract liable for immediate termination without any prior notice.

(9)              The contractor should pay the personnel a minimum wage at the prevailing rate fixed under the Minimum Wage Act.  Any breach of this condition will result in the immediate termination of the contract.

(10)         The contractor is responsible for payment of monthly salary including leave salary, bonus, gratuity etc., to the personnel as applicable to them under law.   The contractor should ensure that wages are paid on time every month.

(11)         Payment to the contractor will be made by Account Payee cheques only, on presentation of the bill.  Tax shall be deducted at source as per the rates notified by the income Tax Department.

(12)         The employees engaged by the Housekeeping Agency will be in the employment of the Agency and not Central Excise Department.

(13)         The contractor shall indemnify and keep this Office indemnified against all acts of omission, negligence, dishonesty or misconduct of the personnel engaged and this Office shall not be liable for any damages or compensation to any personnel or third party.

(14)         All damages caused by the personnel to the property of the Department shall be recovered from the contractor.

(15)         This Office reserves the right to terminate the services of the Housekeeping contractor at any time without giving any notice or reasons whatsoever.

(16)         The contract will be in force for a period of one year from the date of award of contract.  This Office reserves the right to extend the contract further, subject to satisfactory performance of the contractor.

(17)         All the House keeping material like brooms, cobweb sticks, dusters, mop sticks, buckets, mugs, toilet cleaner, floor cleaner, toilet fresheners, urinal cakes, cleaning powder, phenyl, hand wash liquid, toilet cleaning brush, cleaning / dusting cloth, water wipers, dust bins, garbage bins, room spray, scrubbing pads, naphthalene balls, glass cleaner etc. will be supplied by this Office.

(18)         Any dispute arising out of this agreement shall be resolved by taking course to mutual settlement, arbitration/conciliation clauses formulated by International Center of Alternative Dispute Resolution (ICADR), failing which the dispute will be subject to jurisdiction of Chennai Courts.

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